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Policy & Procedure
Policy Title :
Faculty Workload/Overload Policy
Policy Number :
II-C.13
Responsible Party :
Academic Affairs
Effective Date :
10/05/2016
Revised Date :
_______________________

Purpose

This policy ensures consistency with faculty workload/overload and financial compensation and the workload given is rigorously following strict procedures.

Statement :

This policy defines the followings:

  1. Regular faculty overload (minimum/maximum)
  2. Calculation of work/credit hour overload
  3. Workload/Overload eligibility
  4. Procedure taken to generate the faculty workload/overload reports
  1. Defined Faculty Workload as per their Academic Rank - Regular Semester

    Category Defined Faculty  Load
    PREP English 20-22 contact hours/week
    PREP Study Skills 20-22 contact hours/week
    PREP MATH 18-20 contact hours/week
    University Courses Taught by Non-Prep Faculty Defined Faculty  Load
    Instructor 18-20 credit hours/semester
    Assistant Professor 16 credit hours/semester
    Associate Professor 14 credit hours/semester
    Full Professor 12 credit hours/semester
    Chairs and Associate Chairs 6-9 credit hours/semester
    Dean 2-6 credit hours with 2 instructional hours minimum
       
  2. General guidelines for Faculty Workload/Overload

    1. Note that all other temporary assignments will be handled on case by case basis and load will be approved by VRAA.
    2. Three (3) credit hours in the evening is equivalent to 4 credit hours in daytime in terms of load and overload for faculty teaching in the day and evening in the same semester.
    3. Every Instructional hour is counted as a credit hour and every 2 lab/design lab hours is counted as one credit hour. Other variations are pro rated accordingly. This rule only applies to regular semesters and not apply to summer.
    4. For University Level College/departments, any credit hour beyond the regular load is counted as an overload taking into account the overload policy and pre-approval procedure. 
    5. The maximum overload per faculty is 6 credit hours not counting the evening prorata. The maximum overload per faculty is 9 credit hours to include the evening prorata. 
    6. PREP Instructors can have a maximum of 5 contact hours not including the evening prorata. The maximum overload for PREP instructors is 8 contact hours including the evening prorata.  Any hour beyond the maximums will not be compensated.
    7. An Administrator will not receive any overload pay if teaching overload unless the credit hours exceed the regular load for his/her academic rank, this is due to the fact that any administrator at PMU is not allowed to combine two benefits, i.e stipend and overload, two stipends, contractual administrative position with overload or stipend, etc. 
    8. All overload assignments should have the pre-approval of the Rector and comply with the overload procedure.
  3. Procedure to generate and validate faculty workload/overload

    1. The Academic department chair in collaboration with the College Dean will prepare and verify the course workloads of their faculty in compliance with the faculty workload/overload policies and procedures of the University.
    2. After the report is finalized and signed by the Department Chair and the Dean of the College, the workload/overload report will be forwarded to the Registrar’s Office for verification.
    3. Once the report is verified, it will be sent to the Dean of Enrollment & Registration for final review and signature.
    4. After, the report will be sent back to the concerned College Dean who in turn shall submit it for financial processing.