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Policy & Procedure
Policy Title :
Non-Academic Misconduct Policy
Policy Number :
III. 4
Responsible Party :
Campus Life
Effective Date :
02/12/2013
Revised Date :
_______________________

Purpose

These policies are intended to define certain standards for expected behavior and conduct on campus. The policies ensure fairness, reinforce students’ rights and responsibilities and govern student to student, student to faculty and student to staff relations. University officials and the Student Council shall enforce the implementation of those policies in protection of the rights and wellness of every member of the PMU community.

Statement :

Acquaintance with Policies, Rules and Regulations

Each student at PMU is expected to be fully acquainted with and comply with all published policies, rules, and regulations of the university. Copies of these various policies and regulations are available on the PMU Web site and at various offices on campus. No student shall claim innocence on the grounds of ignorance.

Student Misconduct

Each student is expected to act in a manner consistent with the university’s function as an educational institution. This includes any off campus conduct which is likely to have an adverse effect on the university or on the educational process. No student or group of students acting in concert may willfully violate the following rules. All disciplinary reports and records for students will be maintained by the Department of Campus Life while the student is enrolled in the university.
Student misconduct falls into various categories and has various levels of severity that will be determined by the hearing process and investigating officer.
The categories of misconduct for which one student or a group of students may be subject to disciplinary action include, but are not limited to:

Behavioral Misconduct

  1. Hazard  Endangering Individuals or Groups

    1. Engaging in conduct that significantly endangers the health or safety of other persons, including members of the university community or visitors on campus.
    2. The use of materials, products, devices and/or engaging in practices that threaten the health, safety and/or lives of individuals or groups.
    3. Sanctions Inflicted (one or a combination of the following):
      1. First Offense :

        1. Minor Hazards:

            Letter of Reprimand, Warning Letter, Commitment Letter, Formal Apology Letter.
        2. Major Hazards:

           Warning Letter, Commitment Letter, Formal Apology Letter, Community Service, Compulsory Counseling Program, Grade Reduction, Publicized Sanction.
      2. Second Offense:

        1. Minor Hazards:  Compulsory Counseling Program, Community Service
        2. Major Hazards:  Disciplinary Probation, Record Hold, Loss of Privileges, Failing a Course, Grade Reduction, Disciplinary Suspension, Disciplinary Dismissal, Expulsion, Permanent Record, Publicized Sanction.
        3. Aggravating Factors: Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
  2. Harassment Caused by Physical, Verbal or Mental Abuse

    1. Harassment by which the individual intentionally threatens, in person, by telephone, electronically, in writing, or by other means, to take unlawful action against a faculty member, staff member, a currently enrolled student, or prospective students and by this action intentionally, knowingly, or recklessly annoys or alarms the recipient or intends to annoy or alarm the recipient, or threaten him/her, her family members or any other member of the PMU community.
    2. Sanctions Inflicted(one or a combination of the following):
      1. First Offense:

          Apology Letter, Commitment Letter, Loss of Privileges, Course Withdrawal, Course Failure, Record Hold, Community Service, Grade Reduction, Counseling Program, Disciplinary Probation.
      2. Second Offense:

        Disciplinary Suspension, Disciplinary Dismissal, Expulsion, Publicized Sanction, Permanent Record.
      3. Aggravating Factors:

        Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
  3. Dishonesty

    1. Forging, altering, or misusing university documents, forms, or records in order to obtain an otherwise unearned benefit.
    2. Forging, altering, or misusing documents, forms or records issued from official institutions such as schools, universities, hospitals or associations in order to obtain an otherwise unearned benefit.
    3. Sanctions inflicted(one or a combination of the following):
      1. First Offense

        : Denial of the unearned benefit, Apology Letter, Commitment Letter, Disciplinary Probation, Loss of Privileges.
      2. Second Offense:

        Denial of the unearned benefit, Disciplinary Suspension, Disciplinary Dismissal, Grade Reduction, Course Failure, Publicized Sanction.
      3. Aggravating Factors:

        Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
  4. Vandalism, Theft and Assets Misuse

    1. Stealing, destroying, defacing, damaging, or misusing university property.
    2. Stealing, destroying, defacing, damaging, or misusing property belonging to another member of the university community.
    3. Sanctions Inflicted(one or a combination of the following):
      1. First Offense:

          Apology Letter, Commitment Letter, Loss of Privileges, Restitution, Community Service.
      2. Second Offense:

        Disciplinary Probation, Course Withdrawal, Course Failure, Restitution and Monetary Fine, Disciplinary Dismissal, Expulsion, Permanent Record.
    4. Unauthorized entry into a university building or facility, or the unauthorized possession of university building access control devices.
    5. Sanctions Inflicted(one or a combination of the following):
    6. Use of university buildings, facilities, equipment, or resources for unauthorized purposes.
      1. First Offense:

        Warning Letter, Apology Letter, Commitment Letter, Loss of Privileges, Disciplinary Probation, Community Service.
      2. Second Offense:

        Disciplinary Probation, Disciplinary Suspension, Monetary Fine, Disciplinary Dismissal.
    7. Sanctions Inflicted(one or a combination of the following):
      1. First Offense:

        Warning Letter, Apology Letter, Commitment Letter, Loss of Privileges, Disciplinary Probation, Community Service.
      2. Second Offense:

        Disciplinary Probation, Course Withdrawal, Course Failure, Restitution and Monetary Fine, Disciplinary Suspension, Expulsion, Publicized Sanction, Permanent Record.
      3. Aggravating Factors:

        Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
  5. Disruptive Behaviors

    1. Disorderly conduct on university-Intentionally engaging in a disruptive activity or disrupting a lawful assembly on the university campus.

       

    2.  

      Making false alarms or reports where the person knowingly initiates, communicates, or circulates a report of a present, past, or future emergency that is known to be false or baseless and that would: (1) ordinarily cause action by an official or unit organized to respond to such emergencies, (2) place a person in fear of imminent serious bodily injury, or (3) prevent or interrupt the occupation of a building, room, or other facility.

       

    3. Owned or university-controlled property or at a university-sponsored or supervised function that inhibits or interferes with the educational responsibility of the university.

       

    4. Sanctions Inflicted(one or a combination of the following):

      1. First Offense:

          Warning Letter, Apology Letter, Publicized Sanction, Loss of Privileges, Monetary Fine, Course Withdrawal, Course Failure, Record Hold, Counseling Program, Community Service.
      2. Second Offense:

        Disciplinary Suspension, Disciplinary Dismissal, Expulsion, Publicized Sanction, Permanent Record.
      3. Aggravating Factors:

        Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
  6. General Policy Violations/General Rules/Dress Code/Smoke-free Campus

    1. Violation of any university rule, policy, order, or regulation.
    2. Violation of cultural and educational values including dress code and smoke free campus policy.
    3. The Female Dress Code implemented at PMU is in line with the Saudi cultural values and states the following:

      Inside the Women’s Campus:

      1. ALL female community members are expected to observe the cultural norms of the society.
      2. Clothing should be modest and should not draw attention to aspects of the body.
      3. Clothing can include slacks, pant suits and skirts, which are conservative in design.
      4. Tops should not allow cleavage or upper arms to be seen.
      5. Extreme dying of hair is to be avoided.
      6. Extreme visible body piercing is not allowed.
      7. Wearing exaggerated jewelry is discouraged
      8. Foot ware can be both comfortable and fashionable but in keeping with a university professional environment.
      9. Abayas may be worn inside the Women’s Campus.
      10. The cultural and religious traditions of each faculty member will always be respected.
      Outside the Women’s Campus Buildings/inside the university
      When present in outdoor areas, green zones, library and other similar with possible external exposure to male faculty, workers, drivers, etc... Females are expected to wear abayas and headscarves in line with the cultural and religious values of KSA.
    4. The male Dress Code implemented at PMU is in line with the Saudi cultural values and states the following:
      1. ALL male community members are expected to observe the cultural norms of the society.
      2. Clothing should be modest and conservative in design
      3. Extreme dying of hair is to be avoided.
      4. Body piercing is not allowed.
      5. Wearing exaggerated accessories is discouraged
      6. Foot ware can be both comfortable and fashionable but in keeping with a university professional environment.
      7. The cultural and religious traditions of each faculty member will always be respected
    5. Failure to meet financial obligations to the university.
    6. Violation of any campus residential living facility.
    7. Any attempt to commit any of the prohibited acts.
    8. Violation of any university policy relating to electronic network facilities such as campus computer networks and the Internet.
    9. Sanctions Inflicted(one or a combination of the following):
      1. First Offense:

        Warning Letter, Apology Letter, Commitment Letter, Loss of Privileges, Community Service, Record Hold, Counseling Program.
      2. Second Offense:

        Disciplinary Probation, Course Withdrawal, Course Failure, Monetary Fine, Counseling Program, Community Service, Disciplinary Suspension, Disciplinary Dismissal, Expulsion, Publicized Sanction, Permanent Record.
      3. Aggravating Factors:

        Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
  7. Failure to Respond to University Officials

    1. Failure to comply with the direction of a university official acting in the performance of his or her duties.
      1. Failure to respond to an official summons, or to appear at the office of a university official within the designated time.
    2. Giving a false or fictitious address to a university official.
    3. Providing intentionally misleading information to university officials.
    4. Sanctions Inflicted(one or a combination of the following):
      1. First Offense:

          Letter of Reprimand, Letter of Commitment, Apology Letter, Loss of Privileges, Disciplinary Probation.
      2. Second Offense:

        Disciplinary Probation, Course Withdrawal, Counseling Program, Community Service, Grade Reduction, Publicized Sanction.
      3. Aggravating Factors:

        Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
  8. Violations of Privacy Rights

    1. Use of cameras of any type to take photo or video shoots of individuals or groups without their knowledge or consent.
    2. Use of any type of cameras to take photo or video shoots of individuals or groups on the female campus facility and vicinity.
    3. Use of any type of recording devices to record voice or discourse of groups or individuals without their knowledge and consent.
    4. Unauthorized access to individuals or group records, or attempts to illegally obtain confidential information about individuals or groups.
    5. Sanctions Inflicted (one or a combination of the following):
      1. First Offense:

         Warning Letter, Public Apology Letter, Commitment Letter, Confiscated Device, Community Service, Disciplinary Probation, Counseling Program, Publicized Sanction.
      2. Second Offense:

        Counseling Program, Disciplinary Dismissal, Publicized Sanction, Compensation and Monetary Fine, Expulsion, Permanent Record.
      3. Aggravating Factors:

        Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
  9. Violations of Laws of the Kingdom of Saudi Arabia

    1. Commission of an act which would violate the laws of the Kingdom of Saudi Arabia.
    2. Commission of an act which would violate the laws of the Ministry of Higher Education such as smoke free campus policy, privacy policy, electronic abuse, harassment threat or any such electronic harm on telephone, computer or social networks.
    3. Engagement in any form of unlawful activities that directly or indirectly harm the university reputation.
    4. Sanctions Inflicted(one or a combination of the following):
      1. First Offense:

        Disciplinary Suspension, Counseling Program, Community Service, Loss of Privileges.
      2. Second Offense:

        Disciplinary Dismissal, Degree Deferral, Record Hold, Denial or Non-Recognition of Degree, Permanent Record, Expulsion.
      3. Aggravating Factors:

        Combination with other infractions, careless attitude, disrespect to disciplinary system and investigations, police record, incarceration. All aggravating factors increase the level of sanctions inflicted and may require combination of sanctions.
Procedure :

Procedure for the Administration of Discipline

  1. Judicial Authority

    The Director of Campus Life shall have the primary authority and responsibility for the administration of student discipline at PMU and for investigating allegations that a student has violated university rules, regulations, or specific orders issued by an administrative official of the university.
  2. Types of Violation Cases

    1. Flagrant Misconduct:

      this type of misconduct is identified in cases where students are caught in the act of violation in a public setting and/or the presence of a university official. This type requires no investigation prior to issuing a “Statement of Charges”, and the accusation is non-revocable, but the sanctions inflicted remain appealable.

    Cases Requiring Investigation:

    this type of misconduct is identified in cases where individual/group responsibility is undetermined, and requires investigation into establishing evidence. This type of cases is appealable at both the levels of “Statement of Charges”, and the sanctions inflicted.
  3. Procedure for Charges and Disciplinary Actions

    1. The Director of Campus Life, hereinafter referred to as the “investigating officer,” will:
      1. Investigate reports of alleged violations of university regulations normally received in an "Incident Report Form".
      2. If the investigating officer determines that there is no sufficient evidence to believe that a violation of university regulations has occurred and that a known student or groups of students have been involved in the violation, the investigating officer will close the case and the complaint will not be pursued.
      3. If the investigating officer determines that there is sufficient credible evidence to believe that a violation of university regulations has occurred and that a known student or group of students may have been involved in the violation, the investigating officer will prepare a formal "Statement of Charges" listing the specific alleged violations against each student involved. This statement will be sent to the student by email, mail, or through a request for pick-up by phone or SMS. PMU considers the student notified and informed through any of the above means.
      4. During the subsequent investigation, if the student is available, the investigating officer will give the student the opportunity to explain the incident and to challenge any of the evidence presented in a formal hearing process where other individuals may be called to form a committee if need be. If the investigating officer/committee concludes that the student has, by a preponderance of the credible evidence, violated a university regulation, the investigating officer will inform the student of the decision and the sanction imposed through a formal "Notification of Misconduct Action" that will be sent to the student by email, mail, or through a request for pick-up by phone or SMS. PMU considers the student notified and informed through any of the above means.
      5. If the student accepts the investigating officer’s/committee's decision, the student will sign a statement accepting the decision and the designated sanction becomes effective.
      6. If the student does not accept the investigating officers/committee's decision on either the determination that the student committed the violation or on the disciplinary sanction to be imposed, the student may request an appeal wherein the case will be reviewed by the Dean of Students. The student must clearly indicate whether he or she is appealing the determination of guilt or the proposed sanction, clearly stating the grounds for the appeal. If the student appeals the determination of guilt and the Dean upholds the finding of guilt, then the Dean of Students will assess the disciplinary sanction.

        Written notice of the appeal must be received by the Dean of Students within five class days after the decision by the investigating officer.
      7. If the student accepts the Dean of Students' decision, the student will sign a statement accepting the decision and the designated sanction becomes effective.
      8. If the student does not accept the Dean of Students' decision on either the determination that the student committed the violation or on the disciplinary sanction to be imposed, the student may request an appeal wherein the case will be reviewed by the University Rector. The student must clearly indicate whether he or she is appealing the determination of guilt or the proposed sanction, clearly stating the grounds for the appeal. If the student appeals the determination of guilt and the Rector upholds the finding of guilt, then the Rector will assess the disciplinary sanction.

        Written notice of the appeal must be received by the Dean of Students within five class days after the decision by the investigating officer.
        The Rector's decision is final and binding to all.
  4. Grounds for Appeal

    1. An appeal is not simply a rehearing of the original case. It must be based on one of the following criteria:
      1. Whether or not the student was afforded a fair hearing. A fair hearing includes notice of the alleged misconduct and an opportunity to present evidence and to challenge evidence presented by the university.
      2. Whether or not new evidence is to be introduced that was not available at the time of the original investigation.
      3. Whether or not the finding of guilt was supported by the evidence.
      4. Whether or not the sanction assessed was appropriate to the offense.

      Both parties, at the discretion of the Dean of Students, may submit oral or written statements to support their positions. The Dean of Students may uphold, reject, or modify the original decision, or order that the matter be returned to the investigating officer for reconsideration. The Dean of Students shall respond to the appeal within ten business days after all documentation was received and all testimony heard, or he may postpone a decision for good cause.

      The investigating officer has the responsibility of presenting the case on behalf of the university by going forward with the evidence and the responsibility of proving the charges by the greater weight of the credible evidence. The appeal shall be conducted in accordance with procedures adopted by the university that assures that both parties (the university and the accused student) the following minimal rights:

      1. Both parties will exchange lists of witnesses, expected witness testimony, and copies of any documents to be introduced at least five class days prior to the appeal.
      2. Each party shall have the right to appear and present evidence in person and to be advised during the appeal by a designated representative or counsel of choice.
      3. The appeal may proceed notwithstanding the accused student’s failure to appear.
      4. Both parties shall have the right to question witnesses. The accused student may question witnesses with the advice of a designated representative or counsel. All questions shall be limited to relevant evidence.
      5. The hearing will be recorded (either audiotape or videotape).
  5. Disciplinary Sanctions

    PMU considers sanctions to any type of misconduct as a valuable learning opportunity for the student. Sanctions therefore should be accompanied with a rationale that encourages self-discipline in the future and if necessary, with the involvement of counseling support for the benefit of the student. 
    The investigating officer, or the Dean of Student Affairs in appeal cases, shall render a decision as soon as practicable as to the guilt or innocence of the accused student and shall, if necessary, assess a sanction or sanctions including, but not limited to:
    1. Formal Letters

      1. Including Written Reprimand, Warning Letter, Formal Apology Letter, and Commitment Letter.
    2. Loss of Privileges

      1. Cancellation of a campus housing contract.
      2. Prohibition from representing the university in any special or honorary role.
      3. Removal from a student organization office or ineligibility to hold office for a specified period of time.
      4. Suspension of designated campus rights and privileges for a specified period of time, including access to campus electronic network facilities and participation in extracurricular or student activities.
    3. Counseling Programs

      1. Collective Programs or compulsory schedule of counseling sessions at the end of which the counselor assessment of the student behavior is essential towards restoring the good conduct standing and removal of sanctions.
    4. Academic Sanctions

      1. A requirement that the student complete a special project that may include such tasks as writing an essay, attending a special class of lecture, or attending counseling sessions. The special project may be imposed only for a definite period of time.
      2. Withdrawing from a course with a grade of W, F, or WF.
      3. Failing or reduction of a grade on a test or in a course, and/or retaking of the test or course.
      4. Denial or non-recognition of a degree.
    5. Restitution and Monetary Fines

      1. Restitution for damage or misappropriation of university, student, or employee property.
      2. Monetary fines as determined by the Department of Campus Life in reference to the severity of the offense.
    6. Community Service

      A number of hours worked during an academic year, or part of an academic year intended to allow student reflection on the misconduct and encouraging the culture of voluntarism and service.
    7. Record Hold

      1. Withholding of a transcript or a degree.
      2. Withholding registration.
      3. Withholding grades for a specific semester.
    8. Probation, Suspension, Dismissal, Expulsion

      1. Disciplinary probation imposed for a definite period of time. Disciplinary probation carries with it the stipulation that additional violations of university regulations during the probationary period may result in more stringent sanctions.
      2. Suspension from the University for a Specified Period of time. During suspension, the student shall not attend classes or participate in any university campus activities.
      3. Dismissal from the university. A dismissed student is not allowed to re-enroll in the university for an indefinite period of time, but may be considered for readmission at some future date.
      4. Expulsion from the university. An expelled student is not eligible for readmission to the university at any time.
      5. Bar against readmission.
      6. No student who has been suspended, dismissed, or expelled for disciplinary reasons shall be permitted on the campus of the university during the period of such suspension, dismissal, or expulsion without the prior written approval of the Dean of Students.
  6. Interim Disciplinary Action

    The Dean of Students or the Rector of the university may take immediate interim disciplinary action, including suspension from the university, pending a hearing against a student for violation of a rule or regulation of the university when the continuing presence of the student poses a danger to persons or property or an ongoing threat of disrupting the academic process. The Director of Campus Life must hold the initial investigation meeting within ten class days following the imposition of the interim disciplinary action.

Student Life Record

The Student Life record consists of two parts, both of which are maintained by the Dean of Students.

  1. Conduct Record

    1. This record is created only in the event that a student is reported to have committed a violation of College rules. It includes:
      1. The information related to the violation including who made the charge.
      2. Written evidence and testimony.
      3. Disposition of the case and sanctions which were applied.

        Campus officials may access this record only on a “need to know” basis and will keep this information confidential. The Dean of Students will be responsible for determining who on the campus will have access to the student conduct record. No information from this record may be released outside the university without the written consent of the student or his or her parent or guardian. Upon written request by a government official, the Rector may release a conduct record and provide a copy of the release to the student. A copy of the conduct record may be provided to a student or his or her parent or guardian at their request.
  2. Activities Record

    A student may elect to establish an optional co-curricular activities record with the Dean of Students. This record would document his/her involvement in:
    1. University organizations and activities
    2. Leadership positions
    3. Volunteer service to groups and/or the university
    4. Other out-of-class activities
    The student may submit any or all activities and can determine the contents of the record. The Dean of Students will determine who on the campus will have access to this record, and officials will keep this information confidential. The record may not be released without the permission of the student or the student’s family.