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Policy & Procedure
Policy Title :
PROCUREMENT OF CONSUMABLES FOR THE UNIVERSITY Policy
Policy Number :
IV.B-3
Responsible Party :
Financial Affairs
Effective Date :
28/11/2013
Revised Date :
_______________________

Purpose

The policy purpose is to facilitate and expedite the procurement of consumable materials required by the University. 

Statement :

The University Purchasing Department establishes annual contracts with reputable and trustworthy vendors or suppliers to ensure availability of all consumable materials in campus whenever required.

Procedure :
  • The University Purchasing Department will prepare a list of all consumable materials required by Colleges and Departments on an annual basis.
  • The University Purchasing Department shall identify best available vendors for the different items in consultation with concerned Departments.
  • The University Purchasing Department shall establish annual contracts with selected vendors.
  • The Purchasing Department can pay vendors a cash advance whenever required.