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Policy & Procedure
Policy Title :
Undergraduate Student Salaries Charged to Research Projects
Policy Number :
V. 10
Responsible Party :
Research
Effective Date :
21/05/2015
Revised Date :
_______________________

Purpose

The purpose of the Undergraduate Student Salaries Charged to Research Projects policy and its procedures is to ensure that undergraduate students receive salaries for their contribution to research projects as per Prince Mohammad bin Fahd University policy.

Statement :

PMU is committed towards undergraduate student salaries only for those projects funded by PMU. PMU is not responsible for any financial commitment to the members including undergraduate students if the projects are funded from external agencies within the Kingdom of Saudi Arabia or from a foreign country. However, PMU will facilitate the procedures needed to secure financial obligations from the external organization for the project completed as per approved terms and conditions.

Policy Content

The following points will clarify the policy for undergraduate student salaries charged to research projects.

  1. The undergraduate is a PMU student, must hold a full time status and must be currently registered in any program of study in PMU.
  2. The undergraduate student is entitled to receive salaries charged to research project until the end of the project or until the end of his undergraduate studentship, whichever takes place first.
  3. The undergraduate student should be compensated in line with the terms and conditions of the project and as per the effort extended towards the project.
  4. The maximum amount allotted to any undergraduate student serving a project cannot exceed SR 7200 per annum. This is equivalent to a monthly salary of SR 600 per month, given that the student served for the full year without breaks.

Benefits

This policy provides a platform for the stakeholders to follow procedures for smooth execution of payments for the undergraduate students who serve on any research project funded by PMU.

Implementation

The Dean of Research Development is responsible for providing and educating the Principal Investigator and department chairs about the undergraduate student salaries charged to research projects policy during the project proposal stage. The PI will further share the policy with the members of the project to make them understand the terms, conditions and procedures.
Any changes or updates in the policy have to be informed by the Dean of Research Development to the PI. The PI will then update the members of the project.

Roles and Responsibilities

The Deans, Associate Deans, Department Chairs and Associate Department Chairs are responsible for ensuring compliance with PMU undergraduate student salaries charged to research projects policy and procedures. They also assume the responsibility of overseeing the processes and resolve problems.
The Principal Investigator (PI) should oversee and report all financial commitments to the members of the sponsored projects and ensure compliance of PMU policy.
The Director of Finance should work with the Dean of Research Development to establish and update undergraduate student salaries charged to research projects policy.
The Dean of Research Development is responsible for assisting PIs and department chairs in complying with the undergraduate student salaries charged to research projects policy. The Dean is further responsible for the approval of the workload distribution in the sponsored project.
The Vice Rector is responsible for approving any changes in the proposed budget and financial commitments that were not included in the initial proposal.
The Payroll office is responsible for processing the salaries as per the policy after approval from PI and the Dean of Research Development as per the approved terms and conditions.
The Human Resource Office is responsible to process any personnel documents necessary for this policy.