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Policy & Procedure
Policy Title :
LRC/Library Building Use Policy
Policy Number :
VII. A-12
Responsible Party :
Learning Resource Center
Effective Date :
28/10/2015
Revised Date :
_______________________

Purpose

To prohibit activities that present security risks, damage resources or interfere with maintaining an environment that is conducive to study, learning, teaching and research and governing the use of the facilities and collections.

Statement :

The following policies apply to all of the common areas of the Learning Resources Center Building.

Hours of Operation

The Main Library is open from 8:00 AM to 8:00 PM Sunday through Wednesday and 8:00 AM to 6:00 PM on Thursday.
The Female Library is open from 8:00 AM to 6:00 PM Sunday through Wednesday and 8:00 AM to 4:00 PM on Thursday. However, the hours may be extended to meet future demands.
The Libraries are closed on Friday and Saturday.
Both libraries are open from 8:00 AM to 4:00 PM during the summer and Inter-Semester breaks.
Library hours are subject to change.  

Security: Opening and Closing the LRC – Library Building.

The PMU Security Department is responsible for opening and closing the LRC - Library Building.  This process includes ensuring that doors are locked and lights are turned off outside of normal business working hours. During working hours, the Security Department should be consulted if any employee working within the confines of the Learning Resource C enter / Library Building is unable to enter a work area because of a locked or secured door. 
The PMU Security Department is responsible for the operation and maintenance of all electronic surveillance cameras within the confines of the Learning Resource Center / Library Building.
The PMU Security Department may at any time during normal working hours conduct random patrols of the Learning Resources Center / Library Building to check external doors, windows, surveillance cameras and the alarm system.
During regular working hours, Library staff of the Main and Female Library are responsible for the security of all library collections and property. The entrance/exit security gates of the Main and Female Library must be operational and active at all times. If the alarm sounds, it is the responsibility of the Security Guard on duty to stop the library patrons and the Reference/Circulation librarian on duty to ensure that library materials have been properly checked out.

During regular working hours, Library staff is also responsible for the security of:

  • Study Rooms
  • Technical Services Room
  • Information Classroom:

These rooms should be locked by Library staff at the close of the business day.

University employees conducting meetings workshops, training, or teaching in any non-Library area of the LRC - Library Building are responsible for the security of the area in which said activities are being conducted. Library employees cannot be responsible for the security of areas outside the realm of the Main and Female Library.

It is a violation of Learning Resource Center / Library security for any PMU student, staff, faculty, or visitor to:

  • Refuse to show University or other identification when requested by the proper authority
  • Refuse to follow the direction of LRC / Library staff during an emergency
  • Cover or disengage surveillance cameras and other security devices
  • Depart the building using emergency exits outside of times of emergency
  • Intentionally activate a fire alarm
  • Use the LRC as a means of crossing over to or from the Women’s Campus. (Alternate means of crossing between campuses must be utilized. The LRC is not responsible for having to make such arrangements.)

All members of the PMU community and visitors are responsible for personal items while in the Learning Resource Center / Library Building.  The LRC / Library is not responsible for lost or stolen items.

Conduct

Members of the PMU community (current students, faculty, staff, and alumni) with valid university-issued identification may use the library during operating hours.
Visitors may use the libraries when resources are not in use by or reserved by members of the PMU community.
Library patrons are expected to respect the rights of other patrons to use library resources and facilities in a quiet, clean and peaceful atmosphere.
Library patrons are expected to respect and care for all library materials, equipment and property and may not remove such items from the libraries without proper check out or authorization.
Anyone who mutilates, defaces, tears, or otherwise damages any library material or property may lose library privileges.
Anyone engaging in disruptive behavior or otherwise undermining a studious atmosphere may be asked to leave.  Disruptive behavior includes verbal abuse, loud talking, shouting, running, sleeping, or any other activity that might disturb the concentration of others.
Display of posters, distribution of literature or solicitation is prohibited without the permission of the Director of LRC-Library.
Library patrons who wish to film or photograph within the confines of the libraries must obtain prior approval from the Director of LRC-Library.

Mobile Phones

In order to preserve a quiet study environment, library users should set their mobile phones to the vibrate mode. If you must take a call while in the library, move to an area where you will not disturb others.

Library Computers

All public computers in PMU Libraries are for academic use and are not intended for extended personal use.
Library computers are limited in number and are often in high demand. Priority of use for all library computers is reserved for students, faculty and staff engaged in academic related activities.
It is forbidden for any library patron to maliciously access, alter, damage or destroy any Library computer or database.
It is illegal to intentionally introduce a virus or malware into any computer system.

Food & Drink

Food is not allowed in the libraries. Bottled water in covered containers are allowed.

Smoking

Smoking or the use of any tobacco product is not permitted in any of the rooms or in the stairwells of the Learning Resources Center Building.

Document Delivery / Mail Room

The Library Staff will not be responsible for the delivery of documents between campuses. Room G-014 is designated place for persons to meet to exchange documents. The Library Staff will not accept documents and will not make arrangement to have documents delivered from one campus to another. Room G-014 is also the designated place for mail delivery.

Study Rooms

Study rooms are located in Main Library and in the Female Library. Study rooms are available on a first come first served basis. Study rooms are intended for use by students for group work.  Due to high demand, we cannot accommodate use of these rooms for recurring purposes such as meetings or proctoring exams. A current PMU student identification card is required to use a study room. 

Meeting Rooms

In order to ensure service to a large and diverse group of patrons, it is necessary to develop specific operating guidelines. The following guidelines are for the use of the LRC-Library meeting rooms.

There are three types of meeting rooms available for coeducational meetings (meetings with male and female faculty/staff)

  • Small Meeting Rooms:There is a meeting room in the staff area of the Female Library for coeducational faculty meetings (currently G-019).  When possible, all meetings should be scheduled 24 hours in advance to the Secretary of the LRC Director. 
  • Large Meeting Rooms:There are several large meeting rooms on the first floor of the LRC Building.  When possible, all meetings should be scheduled 24 hours in advance to the Secretary of the LRC Director.  
  • Impromptu Meeting Room: If there is a need for members of the opposite sex to meet for brief periods of time to exchange documents and/or information, persons should arrange to meet in room G-014.  Meetings in Room G-014 should be kept to a maximum of 15 minutes. For longer meetings, please arrange for a meeting room. Impromptu meetings are not permitted in any other rooms of the Learning Resource Center Building. 

Facilities

The Ground floor of the Learning Resource Center Building houses the following offices and facilities of the PMU Libraries:

  • Male & Female Libraries
  • Other Offices:
    • Technical Services Room
    • Information Classroom
    • Study Rooms
    • Library Staff Offices
    • Director’s Office for Deans and Rector
    • Director for Research
    • Administrative Assistant Office
    • Photocopier and Printing Room
    • Delivery and Pick-up Point for Male to Female Campus
    • Kitchen / Tea Room
    • Library Supplies Room

The Mezzanine area of the Learning Resources Center Building houses a study area used by the Main Library and the EMBA classroom which is used by various PMU academic departments for teaching and training activities.
The First floor of the Learning Resources Center Building houses the following facilities and offices of the Learning Resource Center:

  • Staff Offices
  • Store room
  • Director of Learning Resource Center and Professional Development
  • Administrative Assistant Office
  • Photocopier Room
  • Conference Room
  • Kitchen / Tea Room

The First floor of the Learning Resource Center Building houses the following temporary offices and facilities:

  • Director of Institutional Relations and Special Projects
  • Manager of Continuing Education
  • Staff Offices

The Ground floor of the Learning Resource Center Building houses the following temporary offices intended for female study room.

  • Human Resources Office Female Campus (3)

Crossing over to or from the Women’s Campus

  • The LRC-Library cannot be responsible for arranging shortcuts to and from the Women’s campus.