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Policy & Procedure
Policy Title :
Transfer Student Admission and Credit Transfer Policy and Process
Policy Number :
Responsible Party :
Academic Affairs
Effective Date :
Revised Date :


To set a policy for admitting transfer students from other institutions and setting a credit transfer policy and procedure.

Statement :

Ø  Admissions

A student can be admitted as a Transfer Students if:

1.       Previous Institution is a local government university, local private university, international university or can be a college/community college in a Western country (Associate Degree or above).

2.       Previous type of study  is regular and not online or distance learning.

3.       Previous institution  is recognized by Ministry of Education (MOE).

4.       The total GPA is  2.0/4.0 from previous institution.

5.       The student  is not dismissed from previous university.

6.       The student meets the current PMU admissions criteria.

 A student may be given a conditional acceptance for the PMU English language proficiency requirements if:

1.       The medium of instruction in the previous institution is English and;

2.       The student has expired IELTS or TOEFL iBT with minimum PMU English language proficiency requirements.

3.       The student who met the above conditions could be given a conditional acceptance for one semester only. In case he/she fails to fulfill the English requirements before the beginning of next semester, the student’s record will be put in hold and will be given one semester to provide the required IELTS or TOEFL iBT. After that, the student will be withdrawn from PMU.

Ø  Credit Transfer

Each course considered for transfer must meet the following conditions:

1.       Number of credit hours for the course under consideration must have at least the same number of credit hours of PMU equivalent course.

2.       The course considered for equivalency must have a minimum grade of C.

3.       The contents of the course(s) under consideration must cover at least 80% of the contents of the equivalent PMU course.

4.       Last course passed on the submitted transcript should not be older than 5 years old.

5.       The equivalent PMU pre-requisite(s) by course content for any course considered for transfer should be also taken and successfully passed by the student from the previous institution.

6.       If previous condition is not met, the student must take the pre-requisite(s) and retake the course under consideration at PMU.

7.       All transfer students are required to complete PMU university core courses, regardless of the level at which he or she enters the university. These courses are: Professional Development and Competencies, Critical Thinking and Problem Solving, Leadership and Teamwork, Written Communication, Oral Communication, Writing and Research, Technical and Professional Communications. Transfer students must also complete the university’s assessment capstone courses.

8.       The number of transfer credits should not exceed maximum 70% of the graduation requirements of credits. At least 30% of the degree course requirements must be completed in residence at PMU.

NO PREP courses will be considered for credit transfer (exception can be made for PREP Math if the student successfully passed it with a minimum grade of C).

Procedure :

1.       Student will provide Admissions Office with an official sealed transcript (preferably to be sent directly from previous institution to PMU) along with the official syllabi of all courses pending transfer. Syllabi can be provided by student but must be official from the previous university website or have a university seal on it.

2.       Admissions Office will forward students’ records to the Registrar’s Office.

3.       Registrar’s Office will make copies of students’ records to be sent to CORE and department(s).

4.       Registrar’s Office will forward documents to Chair of each unit.

5.       Chair will distribute to “Course Equivalency Committee (CEC)” in the respective department.

6.       CEC will evaluate each student’s credit hours for transfer; fill report for recommended credit transfers; send report to program Chair.

7.       Chair to sign and obtain Dean’s signature, then forward the documents back to Registrar’s Office. This should be done within a week from receiving the file from Registrar’s Office.

8.       Registrar’s Office to compile all recommended course transfers from departments into one form and send complete file to Vice Rector.

9.       Vice Rector approves or rejects the recommendations from the different departments.

10.   Vice Rector to forward file back to Registrar’s Office

Registrar’s Office to complete process and inform students of the decision on transferred credits.