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Policy & Procedure
Policy Title :
Graduation Temporary Verification Policy
Policy Number :
II-B.20
Responsible Party :
Academic Affairs
Effective Date :
19/12/2016
Revised Date :
_______________________

Purpose

To clarify the purpose of issuing Temporary Graduation Verification Letters and how such letters are to be prepared.

Statement :

Temporary Graduation Verification Letters are prepared and issued to students upon request to indicate that they have completed studying an academic program, however, the final decision that they completed graduation requirements is awaiting a complete degree review and auditing by the Registration Office.

  • A Temporary Graduation Verification Letter is not be considered as an official graduation certificate
Procedure :

Issuance of a Temporary Graduation Verification Letter will follow the following procedure:

1.       The Registration Office will receive an official request from a student to prepare a Temporary Graduation Verification Letter.

2.       The Registration Office will prepare the Temporary Graduation Verification Letter to include the following:

a)      A note that the Temporary Graduation Verification Letter is not to be considered an official graduation Certificate.

b)      A statement that graduation information of the student is under review and auditing.

c)       A statement that the validity of the Temporary Graduation Verification Letter is for two months from the date of issuance.

d)      The Registration Office must do the required auditing to ensure that all graduation requirements are satisfied before issuing the Temporary Graduation Verification Letter.

3.        A typical format of Temporary Graduation Verification Letter is attached