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Policy & Procedure
Policy Title :
Policy Number :
X. 2
Responsible Party :
Continuing Education
Effective Date :
Revised Date :


The policy statement describes policies and procedures that relate to the execution of continuing education programs implemented by the University on or off campus.

Statement :

All Continuing Education programs initiated and executed by PMU faculty/staff members will follow the rules described below.

* This policy statement applies to:

-       Departments involved in the execution of Continuing Education program (s).

-       The Deanship of Business Development and Community Service

-       The Financial Affairs Department

-       Deans, Chairs, Associate Chairs who provide supervision of the program (if applicable).

-       Faculty and Instructors who participate in the execution of the program.

* The Department of Financial Affairs has the responsibility to monitor adherence to the policy (Budget Wise).

* Any appeals in case of disagreements in relation to the application of the policy should be made in writing through the       Chairs, Deans and unit head approved by the VRAA then to the Deanship of Business Development and Community Service with copy to the Director of Financial Affairs.


Procedure :

1)         Proposal Budget:

*  The proposal should include Proposal Budget Form. The proposer should submit it to his/her College Dean or Division Head who will forward it to the Dean of BDCS. 

*  The Dean of BDCS will present it to the Continuing Education Committee.

After receiving recommendation from the committee, the Dean of BDCS will forward a copy to the College.

*  The Dean of Business Development and Community Service after consultation with the Director of Financial Affairs forwards the completed Proposal Budget Form with all supporting materials to the Rector for final approval.

*  The approved proposal budget form will be forwarded to the concerned department and the Deanship of Business Development and Community Service for implementation with the concerned departments.

*  The complete Proposal Budget Form will include basic information about the proposal as follows:

-       Proposal Title

-       General and Detailed Objectives

-       Duration

-       Targeted Groups

-       Topics

-       Required equipment & supplies

-       Financial requirement

-       Faculty / instructors and staff preparing and executing the program and their duties and contributions rated in hours of work.

*  Any transactions relating to the proposal budget will start only after the Rector’s approval.

2)         Continuing Education Programs:

*  The college must ensure that all program requirements are ready and in place. The requirements may include, but not limited to, equipment, venue and lab supplies, etc… This is done in collaboration with the Deanship of Business Development and Community Service.

*  The college must ensure the availability of faculty, instructors and staff that will participate in the execution of the program. This is done in collaboration with the Deanship of Business Development and Community Service.

*  Faculty, Instructors & Staff must be pre-approved to participate in BDCS programs by The PMU Rector (detailed process in Appendix A).

3)         Compensation:

The Proposer of the program will submit the names of faculty/instructor or staff recommend to be involved in the execution and who will be entitled for compensation.

Short Term Programs (not exceeding 5 days) & Medium Term Programs (not exceeding one semester) & Long Term Programs (exceeding one semester):

Compensation will be as follows:

*  Faculty/instructors and staff approved by the Rector (as appear on the proposed and approved budget form) to participate in the execution of the program will receive their compensation in hourly basis according to the below table:

                                                                        Table (1)

PMU Faculty / Instructor

Full Professor


Associate Professor


Assistant Professor




PREP Instructor


Non-PMU Experts

International Visiting Professor

Daily rate negotiable

International Visiting Lecturer

Daily rate negotiable

*  NOTE: Faculty hired directly for Continuing Education or assigned fully for Continuing Education program (s) by their departments will not receive compensation stated above and will have their full load in Continuing Education. Overload for these faculty will be compensated as per above table.

*  Compensated working hours in Continuing education programs is in no way related or based on the faculty teaching load at PMU. This applies to faculty and administrators. Compensation will as specified in Table (1).  All Continuing Education working hours will be compensated for the faculty member regardless of his/her load in their academic or non-academic department. The total workload is subject to the approval of the PMU Rector based on the recommendation from the Dean of BDCS.

*  The proposer(s) will receive two months basic salary. This Bonus is to be paid once only and when the program is implemented for the first time.

  • Definition of proposer(s)

§  The person(s) who develop a program, identifies participants, workshop and conductors. If any of the mentioned tasks in the definition of the proposer is to be done by someone else other than the proposer(s), this should be documented* i.e. faculty member proposes the program but his/her schedule does not allow her/him to manage the program, so they assign the task of managing the program to another colleague. If more than one person is proposing a program, they must assign a lead person*.

§  The Person(s) who Initiates and develops partnership with an external entity (Institution) to offer a service or training to the community and business/industry sectors.

§  The Person(s) who secure trainees from companies and the business sectors to undergo existing PMU Training Programs.

  • The Dean of BDCS will evaluate the program and recommend suitable bonuses for all involved.

*  The management of the program will be done by the Deanship of Business Development and Community Service.

*  NOTE: The proposer(s) can initiate many proposals in the same period.

4)         Net Program Profit:

*  [It is the net revenue after deducting all expenses related to the implementation of the program].

*  The net program profit after meeting all program expenses and compensation of faculty/staff will be divided between the University, the Deanship of Business Development and Community Service and the College(s). 50% will be the University share, 25% will be the Deanship of Business Development and Community Service share and 25% for the College(s) share. The College share will be deposited in a special account and in consultation of the VRAA and approval of the Rector, the Dean of the College can spend it on developing the College. The College Dean in consultation with the proposer and others may recommend bonuses when applicable which requires the concurrence of the Dean of BDCS and the approval of Rector. BDCS will also use 25% on developing new programs in BDCS, in addition the Dean of BDCS may recommend incentives and bonuses for the BDCS staff or other involved when applicable and which requires the approval of the Rector.

5)         Program Budget:

It is the total estimated cost and revenue detailed in the budget proposal form and approved by the PMU Rector.