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Policy & Procedure
Policy Title :
PER DIEM CALCULATION POLICY
Policy Number :
IV. A-20
Responsible Party :
Financial Affairs
Effective Date :
17/01/2017
Revised Date :
_______________________

Purpose

To ensure that the company paid the staff and faculty per diem based on the approved rates and within the maximum limit per year.

Statement :
  • The staff or faculty request for per diem should be signed and approved by their Department head.
  • The Approved request will be forwarded by the Department head to Financial Affairs Department for processing and calculation.
  • The approved calculation of per diem by the Director for Financial Affairs will be forwarded to PMU Rector for final approval.
  • The company has two types of per diem, the local per diem and international per diem.
  • The local and international per diem was calculated based on the following guidelines:

o   The local per dime is calculated based on the staff and faculty basic salary multiply 5% or SR 500 whichever is lower then multiply to the number of days of approved business trips. Bahrain is considered as local.

o   International per diem:

  1. Gulf , 500 SAR per day and  250 SAR per day in case accommodation provided by PMU and 125 SAR per day in case rent a car provided by PMU.
  2. Europe, 1,000 SAR per day and 500 SAR per day in case accommodation provided by PMU and 250 SAR per day in case rent a car provided by PMU.
  3. South America & North America, 1,000 SAR per day and 500 SAR per day in case accommodation provided by PMU and 250 SAR in case rent a car provided by PMU.
  4. Asia & Africa, 600 SAR per day and 300 SAR per day in case accommodation provided by PMU and 150 SAR per day in case rent a car provided by PMU.

o   The staff or faculty is entitled only for a 50% of the local an international per diem if the hotel booking was made by the university.

o   The staff and faculty are allowed only 30 days and 45 days per diem a year respectively, effective 1st day of January. The limit on the allowed number days will be applied to a total of local and international per diem.

o   The PMU Rector per diem is not covered of the above mentioned limitations.

o   The University will provide accommodation through its travel agency / online booking whichever is lower for all international business trips.

o   If the beneficiary needs a rent a car  only 50% out of the calculated per-diem will be given plus the rent a car invoice.

o   Payment for per diem should be made only upon received of the calculation with approval of the PMU Rector.