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Policy & Procedure
Policy Title :
Faculty Promotion Policy
Policy Number :
I. B-7
Responsible Party :
Human Resources
Effective Date :
05/12/2013
Revised Date :
_______________________

Purpose

To declare PMU guidelines with regards to Faculty Promotion and ensure uniform interpretation and application of this policy.

Statement :

Promotion is advancement to a higher academic rank based on academic preparation, experience, and evidence of excellence in achievement and potential. Final approval of promotions comes from the Board of Trustees upon recommendation by the Rector. Promotions become effective immediately upon final approval.
 

Eligibility for Promotion Consideration

The promotion of a faculty member may be from the rank of Instructor to Assistant Professor, Assistant Professor to Associate Professor, or Associate Professor to Professor. The minimum requirements to be considered for promotion to each rank are as follows:
 

Assistant Professor

An assistant professor must have a doctorate in the teaching discipline from an accredited institution and at least four years of college level teaching experience.
 

Associate Professor

An associate professor must have at least four years of experience as an assistant professor.
 

Professor

A professor must have at least four years of experience as an associate professor.
 

Faculty Promotion Process

  • The faculty promotion process deals primarily with the candidate’s achievements in the areas of teaching, scholarly and creative activity, and service. Also, a candidate’s achievements in these three areas should be considered in light of the degree to which they have demonstrated mastery of the six distinctive competencies (communication, technological competence, critical thinking and problem solving, professional competence, teamwork, and leadership) within those three areas. The materials and information to be reviewed in making promotion recommendations and decisions are the materials and information that are generated through the faculty evaluation process, including the promotion candidate's professional portfolio, student course evaluations, the Chair's or Associate Chair's annual performance evaluation letters, and the recommendations made at each previous point in the promotion process.

The Chair or Associate Chair, Department Promotion Committee, Dean, University Promotion Committee (The Scientific Council), Vice Rector, and Rector make recommendations concerning candidates for promotion. If, at any point during the promotion process, a positive recommendation is not forwarded to the next level, the candidate will be informed in writing, in a timely manner, by the highest-level administrator who last reviewed the candidacy.
The Chairs and Associate Chairs, Deans, and the Vice Rector for Academic Affairs will work together to develop a promotion review timetable, including deadlines for actions by candidates and for recommendations by individuals and groups involved in the process. Final decisions should be made by the end of February.
 

Responsibilities of the Chair and Associate Chair

The Chair or Associate Chair will assemble the materials for review, including the candidate’s professional portfolio, the results of student course evaluations, and the Chair's or Associate Chair's own annual evaluation letters.
When a case involves promotion to associate professor or professor, then in discussion with department faculty and the Dean, the Chair or Associate Chair will identify persons from other universities in the candidate’s discipline who may serve as an external evaluator. Candidates may also offer suggestions of external evaluators. The Chair or Associate Chair will send the professional portfolio to the external evaluator along with instructions about the elements of the portfolio that should be evaluated and the criteria for assessing those elements. External evaluations will remain confidential, as will the identity of external evaluators.
The Chair's or Associate Chair's recommendation for or against promotion will be based on the candidate's self-evaluation reports, student evaluations, and the Chair’s or Associate Chair’s own observations. The Associate Chair's recommendation will be sent to the Chair, and the Chair's recommendation will be sent to the Dean.
 

Responsibilities of the Department Promotion Committee (Department Council)

The committee will base its recommendations on their review of the candidate's self-evaluation reports and student course evaluations. Deliberations of the committee shall be confidential, as shall the vote of individual members. A positive recommendation from the committee requires positive votes from at least 50% of the membership. A written recommendation will be prepared and will include the reasons for the recommendation and an explanation of the data used in reaching the decision. The committee's recommendation is forwarded to the Chair or Associate Chair.
 

Responsibilities of the Dean

The Dean's recommendation will be based on the candidate's self-evaluation reports, student evaluations, and the Dean’s own observations.
 

Responsibilities of the University Promotion Committee (The Scientific Council)

In order for a positive recommendation to go forward to the scientific council, at least two of the recommendations from the Department Promotion Committee, Chair, and Dean must be positive.
The Scientific Council will base its recommendations on their review of the candidate's self-evaluation reports, student course evaluations, and the recommendations of the Chair or Associate Chair, Department Promotion Committee, and Dean. Deliberations of the Scientific Council shall be confidential, as shall the vote of individual members. A positive recommendation from the committee requires positive votes from at least 50% of the membership. A written recommendation will be prepared and will include the reasons for the recommendation and an explanation of the data used in reaching the decision. The Scientific Council recommendation is forwarded to the Vice Rector for Academic Affairs.

Responsibilities of the Vice Rector for Academic Affairs

The Vice Rector for Academic Affairs will base his recommendation on review of the candidate's self-evaluation reports, student course evaluations, and the recommendations of the Chair or Associate Chair, Department Promotion Committee, Dean, and Scientific Council. He will prepare a written recommendation for each case and forward his recommendation to the Rector. He will also arrange for all previous recommendations and materials and information used in making those recommendations to be available in the event the Rector wishes to review them.
 

Responsibilities of the Rector

The Rector will base his recommendations on the Vice Rector's recommendations, although he may also choose to review any of the previous recommendations or materials and information used in making those recommendations.  The Rector will notify the faculty member that promotion has been awarded or that promotion has been denied.