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Policy & Procedure
Policy Title :
Grading System Policy
Policy Number :
II-B.5
Responsible Party :
Academic Affairs
Effective Date :
10/05/2016
Revised Date :
_______________________

Purpose

This policy clarifies the grading system adopted at PMU, as well as the GPA definition and computation.

Statement :

Grade Point Average and Grade Description

The grade point average (GPA) is computed on a four-point scale. The following grading system is used at PMU:

A+             4.00 grade points A               3.75 grade points
B+             3.50 grade points B               3.00 grade points
C+             2.50 grade points C               2.00 grade points
D+             1.50 grade points D               1.00 grade points
F                0 .00 grade points WF*           0.00 grade points *Administrative Withdrawal Fail

                                    Grades not calculated in the grade point average are:

I                              Incomplete TR                Transfer; credit counted
IP                            In Progress W                                      Withdrawal
AU                                     Audit N                                           No grade
EX               Exempt; no credit P                         Pass; credit counted
AW                          Administrative Withdrawal

The student’s GPA is calculated in the following manner:

The numerical value of each letter grade earned is multiplied by the number of credit hours course is worth. This yields a figure known as “quality points.” The sum of the student’s quality points is divided by the total number of credit hours. The final figure is the GPA.

  1. Grade Definitions

    1. In Progress and Incomplete Grades
      1. In Progress (IP) Grades

        The (IP) grade is given to students in special circumstances when the particular course is not designed to be completed by the end of the term in which it was registered. The work must be completed before the end of the next semester. Beyond this period, the grade of IP granted to the student reverts into a grade of F, unless otherwise requested by the instructor and approved in writing by the college dean. The extension requested will give a non extendable final deadline to the Office of the Registrar.

        To replace an In Progress grade, the instructor completes a Change of Grade Form and follows the normal grade change procedure with the Office of the Registrar.
        Students with IP grades need not re-register for the class.

      2. Incomplete (I) Grades

        The work for a course must be complete on the day the semester ends. No incomplete grade (I) is given as a final grade in any course unless there is a compelling medical or other such emergency certified in writing by a medical or other professional. In the case of unexcused incomplete work, a grade of F is given for any missing work (such as papers or quizzes), and the total course grade is computed accordingly.
        A student will be allowed to make up incomplete work only in exceptional cases and emergencies (as noted above). The incomplete work must be made up before the end of the next semester. Beyond this period, a grade of I granted to the student reverts into a grade of F, unless otherwise requested by the instructor and approved in writing by the college dean. The extension requested will give a non-extendable final deadline to the Office of the Registrar.
        It is the responsibility of the student to find out from his or her professor the specific dates by which requirements must be fulfilled. The instructor’s deadline for submitting incomplete grades to the Registrar is 72 hours after the date of any make-up examination. To replace an In Progress grade, the instructor completes a Change of Grade Form and follows the normal grade change procedure with the Office of the Registrar.
        Students with “I” grades need not re-register for the class.

    2. Other Grade Definitions
      1. Exempt (EX) Grades

        A student may be exempted from taking a course when he/she has taken an equivalent or higher level course at PMU or at another accredited institution. He/she might also be exempted from a course after passing an agreed and standardized test such as Math placement or English placement. Test scores in similar cases must be entered on the student record in Banner and a grade of “EX” is then entered on the student audit sheet and counts for no (0) credits. To exempt a student from a course, the Registrar’s Office in coordination with the academic department will complete a Course Exemption Form that will be kept in the student records at PMU.

      2. Audit (AU) Grade

        The grade of AU is given to a student as evidence of class attendance and participation during a particular semester. The grade of AU is given automatically to the auditing student without need for grade submission by the instructor. This grade carries no credit-hour value and cannot be converted to a credit earning grade at a later stage. However, the grade is recorded on the student permanent academic transcript of record.
        The course also appears on the student's schedule and is calculated into the attempted credit hours. The student will also be charged for the class registration at 50% rate of the normal credit value (unless with an exception granted from the Registrar’s Office with the approval of the Rector), and his/her name will appear on the class roster.
        At any point, the instructor may withdraw the student for poor attendance with a grade of W, following the regular administrative withdrawal policy.

        Criteria and Conditions:

        1. Only graduate students are allowed to audit a class.
        2. To audit a class, a student must have met all course requirements and obtained the required approval from the academic authorities at PMU through the Audit Request Form.
        3. The student may not attend the class without officially registering as auditor.
      3. No Grade (N)

        Some courses require no grade from the instructor. They are designed to complement a particular course which will be graded by the faculty member. This category includes but is not limited to all Labs for natural sciences, engineering and IT courses.

      4. Pass Grade (P)

        Pass is a grade given for courses that may include various components. The breakdown of each component grade is kept by the academic department. This category may include a number of Prep courses.