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Policy & Procedure
Policy Title :
Attendance Policy
Policy Number :
II-B.9
Responsible Party :
Academic Affairs
Effective Date :
10/05/2016
Revised Date :
_______________________

Purpose

This policy ensures that PMU students benefit from the educational process and reach   the defined  learning outcomes through attendance and participation. It also defines the terms of attendance, acceptable excuses and administrative withdrawal process.

Statement :

Attendance and participation in all class, studio, workshop,

and laboratory sessions are essential to the process of education at PMU. Students benefit from the lectures and discussions with their instructors and fellow students. Lateness or absence hinders progress for the individual and the class and affects the student’s grade.
A regular student should attend all classes and laboratory sessions. A student may be discontinued from a course and denied entrance to the final examination if his or her attendance is less than 85% of classes and lab sessions assigned to each course during the semester. A student who is denied entrance to an examination due to excessive absences will be considered as having failed that course. A student who reaches 15% of unexcused absences before the tenth week of classes will be administratively withdrawn with a grade of W.
Excused absences may be allowed up to 30%, after which, if the total percentage of absences, excused and unexcused, reaches 30%, the student will be administratively withdrawn with a grade of W before the tenth week, or WP or WF after the tenth week- at the discretion of the course instructor.

University Guidelines for Lateness and Attendance

University guidelines for lateness and attendance are as follows: The specific application of the attendance guidelines is at the instructor’s discretion. In general, however, the following guidelines apply:

  1. In the event a student misses 15% of the sessions in a class for any reason, the instructor may initiate Administrative Withdrawal of the student from the course.
  2. If the withdrawal is initiated before the end of the tenth week of class, a grade of W is entered on the student’s record. This grade is not calculated in the GPA.
  3. If the withdrawal is initiated after the tenth week of class, a grade of WF or WP at the discretion of the instructor is entered on the student’s record and is calculated in the GPA.
  4. In order to encourage student attendance and to minimize withdrawals, instructors are to keep accurate attendance records and to draw students’ attention to attendance requirements. The instructor will also notify the students at 3 stages:
    1. At 5% to issue the first absence warning letter.
    2. At 10% to issue the second warning letter.
    3. At 15% to issue an administrative withdrawal if excuses are not warranted.
    4. At 25% if excuses are warranted.
    5. At 30% to issue an administrative withdrawal even when excuses are warranted.
  5. Instructors need not give substitute assignments or examinations to students who miss classes. Consideration will be given to excused absences such as approved medical leaves or emergencies.
  6. Three occasions of lateness count as one absence. Lateness is defined by the individual instructor and announced in the course syllabi on Blackboard and verbally in the classroom.
  7. Students who have not attended classes but still appear on the class rosters are considered No Show students. It is the responsibility of the faculty to report no show students to the Registrar's Office immediately after the Add and Drop period as this will affect the financial records of the student. The student also holds responsibility to update his/her records with the Registrar's Office by dropping or withdrawing the course according to the dates announced in the Academic Calendar.
  8. Students who miss classes are requested to produce evidence for excuses. Medical excuses exceeding one day will only be accepted from recognized hospitals and clinics. Appointments shall not warrant excuse for absence.
  9. Travel arrangements conflicting with classes and exams will not constitute an excuse for absence. The Department of Student Affairs reserves the right to inquire about repeated absences from the concerned academic departments when deemed necessary.