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Policy & Procedure
Policy Title :
Time Attendance Policy
Policy Number :
I. D-2
Responsible Party :
Human Resources
Effective Date :
05/12/2013
Revised Date :
_______________________

Purpose

To declare PMU guidelines with regards to PMU Staff Attendance and ensure uniform interpretation and application of this policy.

Statement :

There are two categories for the said policy as stated below:

  1. Tardiness / Lateness Accumulated from 1 hour to 8 hours:
    • HR Department will send a first Notification Letter to the employee.
    • Any repeated tardiness/lateness HR will issue a Warning Letter to the employee.
    • If an employee receives three (3) Warning Letters in the course of employment, it is the discretion of the management to terminate the contract or give any other reprimand.
  2. Tardiness / Lateness Accumulated of More than 8 hours:
    • HR Department will send a first Warning Letter to the employee.
    • Any repeated tardiness/lateness HR will issue another Warning Letter to the Employee.
    • If an employee receives three (3) Warning Letters in the course of employment, it is the discretion of the management to terminate the contract or give any other reprimand.
  3. All PMU Staff should use the Time Attendance Application.
  4. Only Directors are exempted from using the TAA System.
  5. All kinds of leaves should be filed with the corresponding form and must be submitted through the TAA System before each month’s cut-off to avoid further deductions and/or any Notification/Warning Letters.
  6. All kinds of Missed Punches should be filed with the corresponding form and must be submitted through the TAA System within two (2) working days after the actual date of Missed Punch to avoid further deductions and/or any Notification/Warning Letters.
  7. Approvals of all employees’ requests to remove Missed Punches will be the responsibility of HR Department after receiving the formal approval from the Department Director.
  1. Explanatory:  

    Principle (1) who is exempted from using the TAA system:

    • Only Directors are exempted from using the TAA system. All other staff including Associate Directors, Managers, and Supervisors is required to use the TAA System. TAA reports will be reviewed in a monthly basis and any absences will be immediately deducted from the monthly paycheck.

    Principle (2) Missed Punches:

    • Missed punch will be considered as a deductible hours. Each Missed punch equals to two working hours.
    • No Excuse accepted for any missed punches, all employees are requested to use the TAA system to avoid any further deduction to their monthly pay checks

    Principle (3) Leaving during working Hours and Miss Punches:

    Working hours are as follows:
    1. Managerial and Administration level, 8 Hours per day (40 Hours per week).
    2. Janitors and labours level, 9 Hours per day (54 Hours per week).
      • Staff / Employees are entitled to leave during the working hours for a maximum leave of 3 Hours per day.
      • If an employee applied for a leave (during working hours) more than 3 hours, either it will be considered as, a Leave without Pay or it will be taken from his / her Annual Leave Balance.
      • If the total leaves (during working hours) exceeds 9 Hours per month, the accumulative leave hours will be deducted from the employee annual leave balance.

    Principle (4) One day Sick Leave:

    • Female staffs are entitled for a one-day sick leave per month, if additional days required a medical report should be provided upon request.
    • Male staffs are not entitled for a one-day sick leave.
    • Sick leaves go under the main HR policy.

    Principle (5) Directors / Deans Approval Limit (leaves during working hours):

    • Directors and Deans are not authorized to approve a continuous Missed punches.
    Directors and Deans are not authorized to approve in / out missed punch at same day. Unless the employee has an assignment approved by his / her Director / Dean.