Menu
Home > Policies > Policy & Procedure >
Policy & Procedure
Policy Title :
Annual Leave Policy
Policy Number :
I. D-3
Responsible Party :
Human Resources
Effective Date :
05/12/2013
Revised Date :
_______________________

Purpose

To declare PMU guidelines with regards to PMU Employees Annual Leave and ensure uniform interpretation and application of this policy.

Statement :

Each employee will have their annual leave entitlement specified in their Employment Contract.  The term “annual leave” may be used interchangeably with the term “vacation leave.”

Accrual: Faculty Annual Leave

All full-time faculties will accrue annual leave at the rate of thirty (30) calendar days for each semester completed.  There is a fall semester and a spring semester in each academic year.  For one academic year, the entitlement is sixty (60) calendar days which is to be taken during the summer months of July and August.  Faculty who begin midyear and only complete one semester before the summer vacation period will borrow one month from their future entitlement in order to maintain their monthly salary during the Summer period.  This advance payment of one month will be recovered by the Employer at the end of the Employee’s employment at PMU.

Accrual: Staff Annual Leave

All full-time staff will accrue Annual Leave based on their annual entitlement.  For example, a staff member with an annual entitlement of thirty (30) days will accrue vacation at the rate of two and one-half (2 1/2) calendar days for each month of service.

Eligibility

A staff employee will be eligible to apply for annual leave after completing a minimum of six (6) months of service.  The length of the leave is limited to the amount of time accrued at the time that the leave is to be taken.  

Leave Application

Employees are to submit their leave applications on the “Staff Leave Application” form. Although the employees’ wishes will be given full consideration, the Director reserves the right to schedule annual leaves based on operating requirements of that department.  For the majority of staff positions, the vacation will be taken in the summer period when the support service requirements are substantially reduced.

Carryover Limitations

Normally, it is expected that annual leaves will be taken during the year that they are earned. The accrued and unused annual leave balance for any given academic year (1st of August of one year to the 31st of July in the following year) may be carried forward to the following academic year if approved by director of staff Affairs.  Normally, the limit would be a carry forward of up to 15 days. Note: All employees are encouraged to enjoy their full annual vacation days because PMU policy is not to compensate the unused annual leave balance