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Procurement of Consumables for the University Policy
Name of Policy
Procurement of Consumables for the University Policy
Policy Number
XVI. 3
Owners
Procurement and Contract Administration
Original Policy Date
28/11/2013
Cosigners
Last Revised Date
_______________________
Other Related Regulatory Rules Laws & Policies Next Scheduled review Date
_______________________
Associated Procedures & Forms (Attachments)
Versioning
Cycle of Reviews

Purpose

The policy purpose is to facilitate and expedite the procurement of consumable materials required by the University. 


Statement

The University Purchasing Department establishes annual contracts with reputable and trustworthy vendors or suppliers to ensure availability of all consumable materials in campus whenever required.


Procedure
Procedure :
  • The University Purchasing Department will prepare a list of all consumable materials required by Colleges and Departments on an annual basis.
  • The University Purchasing Department shall identify best available vendors for the different items in consultation with concerned Departments.
  • The University Purchasing Department shall establish annual contracts with selected vendors.
  • The Purchasing Department can pay vendors a cash advance whenever required.