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Transfer Student Admission and Credit Transfer Policy and Process


Name of Policy	Transfer Student Admission and Credit Transfer Policy and Process	Policy Number	II-A.6
Owners	Academic Affairs	Original Policy Date	02/12/2013
Cosigners	_______________________	Last Revised Date	13/09/2020
Other Related Regulatory Rules Laws & Policies	_______________________	Next Scheduled review Date	_______________________
Associated Procedures & Forms (Attachments)	_______________________	Versioning	_______________________
Associated Procedures & Forms (Attachments)	_______________________	Cycle of Reviews	_______________________

Purpose
To set a policy for admitting transfer students from other institutions and setting a credit transfer policy and procedure.

Statement
Ø Admissions · A student can be admitted as a Transfer Students if: Governmental Universities and Colleges: 1. Previous Institution is local government university 2. Previous Institution is a local college – See Appendix A for a List of approved Local Colleges Private Local Universities: 3. Previous institution is a private local university – See Appendix B for a List of approved Local Private Universities International Colleges and Universities 4. Previous Institution is an international university or can be a college/community college in a Western country (Associate Degree or above). 5. Previous type of study is regular and not online or distance learning. 6. Previous institution is recognized by Ministry of Education (MOE). 7. The total GPA is 2.0/4.0 from previous institution. Students may petition a conditional admission if they don’t meet this criterion. 8. The student is not disciplinary dismissed from previous university. 9. The student meets the current PMU admissions criteria. · A student may be given a conditional acceptance for the PMU English language proficiency requirements if: 1. The medium of instruction in the previous institution is English and; 2. The student has expired IELTS or TOEFL iBT with minimum PMU English language proficiency requirements. 3. The student who met the above conditions could be given a conditional acceptance for one semester only. In case he/she fails to fulfill the English requirements before the beginning of next semester, the student’s record will be put in hold and will be given one semester to provide the required IELTS or TOEFL iBT. After that, the student will be withdrawn from PMU. Ø Credit Transfer · Each course considered for transfer must meet the following conditions: 1. Number of credit hours for the course under consideration must have at least the same number of credit hours of PMU equivalent course. For University requirement course such as Mathematics a student may petition a course even if it is not the same number of credit hours (i.e. Calculus course at PMU are 4 credit hours while in many universities they are 3 credit hour courses). As long the course meets the other credit transfer criteria in grade and content, the course may be approved for transfer upon the department recommendation. 2. The course considered for equivalency must have a minimum grade of C. 3. The contents of the course(s) under consideration must cover at least 80% of the contents of the equivalent PMU course. 4. Last course passed on the submitted transcript should not be older than 5 years old. 5. The equivalent PMU pre-requisite(s) by course content for any course considered for transfer should be also taken and successfully passed by the student from the previous institution. 6. If previous condition is not met, the student must take the pre-requisite(s) at PMU and once completed with a minimum of grade C can petition to transfer the courses that had the course as a pre-requisite. 7. All transfer students are required to complete PMU university core courses, regardless of the level at which he or she enters the university. These courses are: Professional Development and Competencies, Critical Thinking and Problem Solving, Leadership and Teamwork, Written Communication, Oral Communication, Writing and Research, Technical and Professional Communications. Transfer students must also complete the university’s assessment capstone courses. The exception to this would be students who transfer from Western Universities and have taken the same courses or similar courses. Those students can petition to transfer the PMU University Core Courses. 8. The number of transfer credits should not exceed maximum 70% of the graduation requirements of credits. At least 30% of the degree course requirements must be completed in residence at PMU. 9. NO PREP courses will be considered for credit transfer (exception can be made for PREP Math if the student successfully passed it with a minimum grade of C). For PREP Math, the following also applies: a. PREP Math courses (Introductory Algebra and Pre-Calculus) can be waived if the student has passed any Calculus based course from previous University b. Introductory Algebra and Intermediate Algebra can be waived if the student has passed any undergraduate Math course c. Students who have taken PREP Math with pass/fail can also transfer the PREP Math Courses.

Statement

Ø Admissions

· A student can be admitted as a Transfer Students if:

Governmental Universities and Colleges:

1. Previous Institution is local government university

2. Previous Institution is a local college – See Appendix A for a List of approved Local Colleges

Private Local Universities:

3. Previous institution is a private local university – See Appendix B for a List of approved Local Private Universities

International Colleges and Universities

4. Previous Institution is an international university or can be a college/community college in a Western country (Associate Degree or above).

5. Previous type of study is regular and not online or distance learning.

6. Previous institution is recognized by Ministry of Education (MOE).

7. The total GPA is 2.0/4.0 from previous institution. Students may petition a conditional admission if they don’t meet this criterion.

8. The student is not disciplinary dismissed from previous university.

9. The student meets the current PMU admissions criteria.

· A student may be given a conditional acceptance for the PMU English language proficiency requirements if:

1. The medium of instruction in the previous institution is English and;

2. The student has expired IELTS or TOEFL iBT with minimum PMU English language proficiency requirements.

3. The student who met the above conditions could be given a conditional acceptance for one semester only. In case he/she fails to fulfill the English requirements before the beginning of next semester, the student’s record will be put in hold and will be given one semester to provide the required IELTS or TOEFL iBT. After that, the student will be withdrawn from PMU.

Ø Credit Transfer

· Each course considered for transfer must meet the following conditions:

1. Number of credit hours for the course under consideration must have at least the same number of credit hours of PMU equivalent course. For University requirement course such as Mathematics a student may petition a course even if it is not the same number of credit hours (i.e. Calculus course at PMU are 4 credit hours while in many universities they are 3 credit hour courses). As long the course meets the other credit transfer criteria in grade and content, the course may be approved for transfer upon the department recommendation.

2. The course considered for equivalency must have a minimum grade of C.

3. The contents of the course(s) under consideration must cover at least 80% of the contents of the equivalent PMU course.

4. Last course passed on the submitted transcript should not be older than 5 years old.

5. The equivalent PMU pre-requisite(s) by course content for any course considered for transfer should be also taken and successfully passed by the student from the previous institution.

6. If previous condition is not met, the student must take the pre-requisite(s) at PMU and once completed with a minimum of grade C can petition to transfer the courses that had the course as a pre-requisite.

7. All transfer students are required to complete PMU university core courses, regardless of the level at which he or she enters the university. These courses are: Professional Development and Competencies, Critical Thinking and Problem Solving, Leadership and Teamwork, Written Communication, Oral Communication, Writing and Research, Technical and Professional Communications. Transfer students must also complete the university’s assessment capstone courses. The exception to this would be students who transfer from Western Universities and have taken the same courses or similar courses. Those students can petition to transfer the PMU University Core Courses.

8. The number of transfer credits should not exceed maximum 70% of the graduation requirements of credits. At least 30% of the degree course requirements must be completed in residence at PMU.

9. NO PREP courses will be considered for credit transfer (exception can be made for PREP Math if the student successfully passed it with a minimum grade of C). For PREP Math, the following also applies:

a. PREP Math courses (Introductory Algebra and Pre-Calculus) can be waived if the student has passed any Calculus based course from previous University

b. Introductory Algebra and Intermediate Algebra can be waived if the student has passed any undergraduate Math course

c. Students who have taken PREP Math with pass/fail can also transfer the PREP Math Courses.

Procedure
Procedure : 1. Student will provide Admissions Office with an official sealed transcript (preferably to be sent directly from previous institution to PMU) along with the official syllabi of all courses pending transfer. Syllabi can be provided by student but must be official from the previous university website or have a university seal on it. 2. Admissions Office will forward students’ records to the Registrar’s Office. 3. Registrar’s Office will make copies of students’ records to be sent to CORE and department(s). This record will be sent from Dean of Student Affairs to Vice President 4. Vice President will forward documents to Dean/Chair of each unit. 5. Chair will distribute to “Course Equivalency Committee (CEC)” in the respective department. 6. CEC will evaluate each student’s credit hours for transfer; fill report for recommended credit transfers; send report to program Chair. 7. Chair to sign and obtain Dean’s signature, then forward the documents back to VP’s Office. 8. Vice President approves or rejects the recommendations from the different departments. 9. This process should be done within a week from receiving the file from Dean of Student Affairs. 10. Registrar’s Office to compile all recommended course transfers from departments into one form and send it to Director of Admissions and Registration for final internal approval 11. Registrar’s Office to complete process and inform students of the decision on transferred credits. Appendix A List of approved Local Colleges (Updated Annually) 1- Community Colleges affiliated (Associated) with Government Universities. 2- Colleges affiliated (associated) with Royal Commission of Jubail and Yanbu 3- Medical Sciences Colleges affiliated (associated) with the Ministry of National Defense and National Guard. Appendix B List of approved Local Private Universities (Updated Annually) 1. AL Faisal University (Riyadh) 1- Prince Sultan University (Riyadh) 2- Al-Yamamah University ( Riyadh) 3- Effat University (Jeddah)

Procedure

Procedure :

1. Student will provide Admissions Office with an official sealed transcript (preferably to be sent directly from previous institution to PMU) along with the official syllabi of all courses pending transfer. Syllabi can be provided by student but must be official from the previous university website or have a university seal on it.

2. Admissions Office will forward students’ records to the Registrar’s Office.

3. Registrar’s Office will make copies of students’ records to be sent to CORE and department(s). This record will be sent from Dean of Student Affairs to Vice President

4. Vice President will forward documents to Dean/Chair of each unit.

5. Chair will distribute to “Course Equivalency Committee (CEC)” in the respective department.

6. CEC will evaluate each student’s credit hours for transfer; fill report for recommended credit transfers; send report to program Chair.

7. Chair to sign and obtain Dean’s signature, then forward the documents back to VP’s Office.

8. Vice President approves or rejects the recommendations from the different departments.

9. This process should be done within a week from receiving the file from Dean of Student Affairs.

10. Registrar’s Office to compile all recommended course transfers from departments into one form and send it to Director of Admissions and Registration for final internal approval

11. Registrar’s Office to complete process and inform students of the decision on transferred credits.

Appendix A

List of approved Local Colleges (Updated Annually)

1- Community Colleges affiliated (Associated) with Government Universities.

2- Colleges affiliated (associated) with Royal Commission of Jubail and Yanbu

3- Medical Sciences Colleges affiliated (associated) with the Ministry of National Defense and National Guard.

Appendix B

List of approved Local Private Universities (Updated Annually)

1. AL Faisal University (Riyadh)

1- Prince Sultan University (Riyadh)

2- Al-Yamamah University ( Riyadh)

3- Effat University (Jeddah)

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