About PMU > Administration > Duties & Responsibilities of Public Relations
Duties & Responsibilities of Public Relations


  • Arrange visits inside and outside PMU.
  • Build strong connections with government agencies and other universities.
  • Manage Public Relations in planning, coordinating and executing public relations activities and events at the University to promote a positive image.
  • Manage Public Relations and other staff in coordinating University print, broadcast and new media advertising campaigns.
  • Supervise production, delivery, distribution and payment of University publications such as, college catalogs, printed programs brochures, news and other media report.
  • Approves writing and distributing news releases announcing important university information and events; updates and maintains University online calendar of events.
  • Coordinates media buys and reserves advertising space with appropriate media outlets; creates and maintains integrated campaign spec sheets and determines production deadlines.
  • Proofs print and broadcast copy for grammatical and typographical errors.
  • Arranges for timely purchase, acquisition, and solicit bids from vendors.
  • Arranges photo shoots with professional photographers and provides digital photography for publications and to record special events; maintains District’s electronic photo archives; coordinates mass-mailings of weekly/daily internal newsletter  and other special mailings.
  • Supervise and manage every events, on and off campus activities.


  • Prepares letters and memo's for supervisor general in every aspect needed.
  • Prepares documents and reports when needed by public relations.
  • Take minutes in meeting and prepare agenda.
  • Coordinate in staff regarding events and exhibits.
  • Supports media publications and other related documents.

Event & Exhibition Coordinator(Male & Female)

  • researching markets to identify opportunities for events;
  • liaising with clients to ascertain their precise event requirements;
  • producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
  • agreeing to and managing a budget;
  • securing and booking a suitable venue or location;
  • ensuring insurance, legal, health and safety obligations are adhered to;
  • coordinating venue management, caterers, stand designers, contractors and equipment hire;
  • organizing facilities for car parking, traffic control, security, first aid, hospitality and the media;
  • identifying and securing speakers or special guests;
  • planning room layouts and the entertainment programmer, scheduling workshops and demonstrations;
  • coordinating staffing requirements and staff briefings;
  • selling sponsorship/stand/exhibition space to potential exhibitors/partners;
  • preparing delegate packs and papers;
  • liaising with marketing and PR colleagues to promote the event;
  • liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures;
  • coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
  • overseeing the dismantling and removal of the event and clearing the venue efficiently;
  • Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).

Public Relations Coordinator

  • Coordinates and participates in the preparation of internal promotional publications to include planning articles, editing copy to conform to proper grammatical style, and supervising the printing and distribution of publications;
  • Conducts interviews, research, and write news releases, articles, and feature stories; maintain interface with departmental personnel to elicit news and promotional items of interest;
  • Answers requests for information and articles concerning activities within a specified unit/department.

Administrative Assistant (Female)

  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Provides information by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed